We’re here to answer your questions
We know that understanding and explaining coverage can be complicated. That’s why we’re providing answers to the most commonly asked questions.
That’s why we’re providing answers to the most commonly asked questions. You can also review commonly asked Member questions on the Member FAQ page.
We pride ourselves on making it easy and convenient for you to work with VBA by taking the hassle out of claims and submission. We do everything electronically, from claim submissions to authorizations, meaning you can access your patients’ eligibility and coverage 24/7.
We understand that finding the right optical solution for our members requires comprehensive product knowledge. Through our extensive network of labs offering a wide range of products, you can help meet the needs of our members.
We’ve been providing cost-effective benefits since 1965 and began as a non-profit founded by optometrists. We are proud to continue that legacy by including Optometrists on our Board of Directors.
To become a provider, you must first complete the Provider Application and Participating Provider Agreement with all requested documentation. Once you submit your completed application, VBA will begin processing your application. In order to process your application, you must first be credentialed with VBA.
The credentialing process takes approximately 60 days. Please ensure your CAQH application is up-to-date and attested to in order to expedite this process. Also, please respond to any requests for additional information by VBA or Aperture Credentialing, LLC as quickly as possible.
Your file will go to Aperture Credentialing, LLC for primary source verification. Aperture is an independent credentials verification organization contracted by the National Association of Vision Care Plans (NAVCP) in partnership with VBA and nine other managed vision care organizations to simplify and streamline the credentialing process. This partnership reduces the cost and work required for eye care professionals to manage credentialing with all of the vision care plans in which they participate.
Once your file is reviewed and accepted by VBA’s Credentialing Committee, you will receive a VBA account and will be part of VBA’s Participating Provider Network.
VBA encourages providers to log in to the VBA Provider Portal on a regular basis to ensure all practice information is accurate and up-to-date.
If your information is incorrect, you have changed your phone/fax, physical address, mailing address or added a location, please contact us.
Please contact VBA if you have a change in ownership or tax ID. In these cases, VBA requires your organization to apply for panel membership with the updated information.
VBA assigns unique provider IDs based on practice location.
Please contact us if you do not know your Provider ID.
Your patients will need a VBA member ID number to log in the VBA Member Portal and to schedule an appointment with an in-network provider.
- In most cases, the member ID is the last four digits of the policyholder’s SSN.
- Occasionally, the member ID may be a unique number assigned by the policyholder's employer.
- To pull an authorization and submit a claim, you will need:
- The last four digits of the policyholder’s SSN
- The policyholder’s date of birth
- The policyholder’s zip code.
VBA has simplified the process.
- An ID card is not needed to receive services or materials from an in-network provider.
- When making an appointment, members should let you know they have VBA.
- Members will need to provide you their VBA Member ID Number before you can pull an authorization or submit a claim.
- If a member would like a VBA Member ID Card, custom cards are available for the member to print one on the VBA Member Portal.
Members should log in to the VBA Member Portal or contact us to make sure they are eligible to receive services.
VBA receives member name, address and date of birth from the employer.
- If the member’s name, address, date of birth or other information is incorrect, please contact the employer’s benefit administrator or human resources department.
- All changes to the member’s information must be made by the employer’s benefit administrator or human resources department.